Page 82 - AC/E Digital Culture Annual Report 2014

AC/E digital culture ANNUAL REPORT 2014description. Archive‐It chose to incorporate metada‐ ta as a band rather than as a segment of the wheel to emphasize that creating, importing, and expor‐ ting metadata can be done as part of a number of other activities in the lifecycle.The blue circle just inside the policy band represents the high‐level decisions an institution faces as it sets up and manages its web archiving program. The in‐ dividual steps are briefly defined as follows and will be discussed in more depth later in this paper. Vision and Objectives: here institutions clarify the goals of their web archiving program. Resources and Workflow: institutions review their available resources including financial, expertise, staffing, potential collaborators and others in order to determine how to proceed with developing or changing their web archi‐ ving program. Access / Use / Reuse: institutions make deci‐ sions about whether and how to provide access to their collections and monitor how the con‐ tent is used by their patrons. Preservation: institutions make decisions about how they want to preserve the data they collect in their web archiving activities. This includes WARC files, metadata, and X. Risk Management: When institutions consider their approach to risk in creating a web archi‐ ving program, they look at copyright and per‐ missions as well as access.The inner orange circle describes the day‐to‐day tasks involved in the business of archiving the web. These tasks include the following. Appraisal and Selection: institutions decide specifically which websites they want to collect.AC/E Scoping: institutions may opt to archive por‐ tions of a website, whole sites, or even entire web domains. Data Capture: Here, institutions fine‐tune how they want to capture their data through deci‐ sions about crawl frequency and types of files to archive or not archive. The scoping and data capture phases of the lifecycle often overlap as they involve similar activities and decisions. Storage and Organization: This step includes a temporary or long‐term storage plan for the archived data. For some institutions, the stora‐ ge and organization phase of the lifecycle might also constitute their preservation activi‐ ties. Quality Assurance and Analysis: Here, institu‐ tions review what they have archived and the level to which the resulting collection satisfies the goals they set out at the beginning of the life cycle.At the center of the lifecycle is the collection it‐ self, the archived web content. This data is the end result of all preceding steps, and it is what will be preserved. Capturing and preserving collec‐ tions of data is at the heart of all web archiving activities and is therefore the center of the model.WEB ARCHIVING LIFE CYCLE MODEL: THE OUTER CIRCLE1. The Outer Circle1a. Vision and ObjectivesTo determine a vision and objective for web archi‐ ving, an institution must ask itself why it is choosing to archive the web, what it wants to accomplish inWHERE WE ARE HEADING: DIGITAL TRENDS IN THE WORLD OF CULTURETHEME 7: THE WEB ARCHIVING LIFE CYCLE MODEL CURRENT PAGE...82