Page 85 - AC/E Digital Culture Annual Report 2014

AC/E digital culture ANNUAL REPORT 2014THE OUTER CIRCLE ‐ RESOURCES AND WORKFLOWof web archiving. For example, how much time can an institution spend reviewing their crawls or how many people should add websites to the Archive‐It application? Subsequent sections of this paper will discuss specific management workflows in depth.One of the key resources organizations have at their disposal is their staff. In‐depth discussions with se‐ veral Archive‐It partners in the spring and summer of 2012, as well as a survey conducted by Marquette University reveal some comprehensive data regar‐ ding the staffing models in place at a wide range of Archive‐It partner institutions (Sweetster, 2011).Of the 37 institutions that responded to the Mar‐ quette survey, one‐third have two or more indivi‐ duals involved with Archive‐It, and over 25% have four or more individuals involved. The survey also found that half of the responding institutions spend less than 1 hour per week working with their Archi‐ ve‐It accounts, and 44% spend 1‐5 hours per week working with the application. The Marquette survey also asked respondents to describe the types of indi‐ viduals working within Archive‐It. Table 1 displays these findings; please note that respondents could select more than one staff grouping, so results do not sum to 100%.AC/EDiscussions with the six Archive‐It partners highligh‐ ted in this paper revealed similar results to the Mar‐ quette survey. The partners provided details about their Archive‐It staffing, including the number of staff and nature of their work. The results are sum‐ marized in Table 2. These results share another simi‐ larity with the Marquette survey results. Most of the staff tend to come from the library or archives (this author is inferring that subject specialists and meta‐ data curators are part of a library staff), with additio‐ nal involvement from information technology staff and students.In addition to staffing, the resources and workflow in this model also encompass how institutions manage other resources. For example, Columbia uses an in‐ ternal database to track any information that cannot be included in the Archive‐It application, such as ad‐ ministrative information and permissions data from sites they have contacted. Another example is the decision to collaborate and divide management of the web archiving program between the State Libra‐ ry of North Carolina and the State Archives of North Carolina. The two institutions manage a single co‐ llection of state government agency websites. In dividing up the day‐to‐day work, the two agencies have several well‐established workflows, which they have developed since they first began using Archive‐ It in 2005. The state library and archives alternate responsibility for conducting the crawls, and both institutions perform quality control of the data har‐ vested. The individual staff members have turned over throughout the years; however, despite thisWHERE WE ARE HEADING: DIGITAL TRENDS IN THE WORLD OF CULTURETHEME 7: THE WEB ARCHIVING LIFE CYCLE MODEL CURRENT PAGE...Archives Staff 64% Library Staff 42% Digital Projects Staff 30% Information Technology Staff 8% Other (such as students or “web team”) 8%TABLE 1:Type of staff at an institution working with Archive‐It85