Page 86 - AC/E Digital Culture Annual Report 2014

AC/E digital culture ANNUAL REPORT 2014INSTITUTIONColumbia UniversityCreighton University University of AlbertaMontana State LibraryNorth Carolina State Library and ArchivesNUMBER OF STAFF INVOLVED1 + some involvement from other staff11 lead technical person, with up to 40 people actively logging into the application34STAFFING DETAILSCurrently (2012) one web curator runs crawls, scopes seeds and manages the Archi‐ ve‐It account, although they have had two web curators in the past. Students, the metadata curators and web programmer also use different parts of the application on a more limited basis.Creighton has one full‐time Archivist, and one of his responsibilities is to administer Archive‐ It; he also gets a small amount of help from others at the LibraryAlberta has a very large network of individuals actively using Archive‐It, many of whom are subject specialists.The most active users are the state publications librarian (who oversees the pro‐ gram), the metadata cataloger, and the library systems programmer/analyst, who handles technical issues.Management of Archive‐It is evenly split with two representatives from the state library and the state archives.TABLE 2:Number and type of staff working with Archive‐Itturnover, the institutions have found that their part‐ nership has been an “easy collaboration to main‐ tain” (personal correspondence with Kelly Eubank, Lisa Gregory, Kathleen Kenney, and Rachel Trent, June 2012).Of the six Archive‐It institutions highlighted in this paper, the University of Alberta has the largest web archiving program in terms of staffing. Alberta be‐ gan using Archive‐It with a small team of several individuals in 2009, and the team has since grown to over 22 people actively contributing to the program. They have also incorporated a number of subject specialists into their work. Additionally, the team has a government documents librarian and a meta‐ data librarian involved in the application. A repre‐ sentative from information technology supports these individuals and filters their questions to Archi‐ ve‐It staff at Internet Archive. At a higher level, the library has a “born digital working group” composed of staff from around the library. This group, compo‐ sed mostly of individuals from collection develop‐ ment, helps shape web archiving policy in general and use of Archive‐It in particular. Additionally, an Archive‐It users group, which has a broad members‐ hip base, builds and shares knowledge about Archi‐ ve‐It.AC/EUnlike the University of Alberta, Creighton Universi‐ ty only has one archivist who manages the university’s Archive‐It subscription and also initially championed it as a necessary resource. David Craw‐ ford learned about Archive‐It at the 2008 Society of American Archivists conference and worked to build support for setting up an Archive‐It subscription at Creighton. Eventually, he received a donation from a board member to initiate their web archiving pro‐ gram by funding a subscription to Archive‐It. Using a tool like Archive‐It allows Crawford to accomplish his goal of archiving the university’s web presence, which he would not have been able to do on his own due to a lack of in‐house expertise (conversation with David Crawford, July, 2012). Crawford’s expe‐ rience of having to build support for web archiving on his own seems consistent with interactions Inter‐ net Archive has had with other small institutions like Creighton. Smaller institutions often take longer to get their program up and running due to fewer staf‐ fing and fiscal resources. Some smaller colleges and universities have formed consortiums to support their web archiving programs in order to expand their pool of resources for web archiving (see for example the Tri‐College Consortium of Bryn Mawr, Swarthmore and Haverford http://www.archive‐ it.org/organizations/74) one of the original Archive‐It pilot partners.WHERE WE ARE HEADING: DIGITAL TRENDS IN THE WORLD OF CULTURETHEME 7: THE WEB ARCHIVING LIFE CYCLE MODEL CURRENT PAGE...86