Page 87 - AC/E Digital Culture Annual Report 2014

AC/E digital culture ANNUAL REPORT 2014THE OUTER CIRCLE ‐ ACCESS/USE/REUSE1c. Access/Use/ReuseEstablishing access, use, and reuse policies is vital to a successful web archiving program. Institutions consider whether and how they want to provide open access to their web archives, if and how to pro‐ mote the collections, as well as how to govern public use of the material. Managing these processes is the primary goal of the access / use / reuse phase of the web archiving lifecycle.Part of the creation of an access policy will include choosing the specific technology or tool to provide access to the archived web pages. However, for the purposes of this model, we instead consider the hig‐ her level policy decisions around access. This is in part due to the fact that all of the individuals inter‐ viewed for this project access web archives using Wayback software, the open‐source viewing tool that allows the public to browse archived web pages just as they would experience a live web page.The majority of Archive‐It partners have their archi‐ ved content publicly available; although an increa‐ sing number are requiring some content to be kept restricted for a period of time – either a specific URL, an individual collection or their entire account withAC/EInstitutions need to analyse how to take advantage of their resources and funds to create or maintain their Web archiving programmesmultiple collections. And the Archive‐It team is star‐ ting to see more requests for content to be restric‐ ted by IP address to enable reading rooms in univer‐ sity libraries to have more flexibility around access. (Note: the service expects to have this capability in April2013).Archive‐It partners can refer their patrons to the Ar‐ chive‐It website for collection access http:// www.archive‐it.org or they can link to their collec‐ tions from their own site through a search box or links to the Wayback software. Both approaches work for partners depending ontheir access needs. For example, the State Library of North Carolina and the State Archives of North Ca‐ rolina provide access to their Archive‐It collections from their ownwebsite. Theyhave created arobust portal,which providesinformationabout web ar‐chives for thepublic and infor‐mation professionals, as well as instructions for using the web archives (http:// webarchives.ncdcr.gov/). Creighton University, on the other hand, has taken a different approach. They refer their patrons to the Archive‐It website for access to the collections and do not provide access from their institutional website. In David Crawford’s words, they prefer their patrons to be “self direc‐ ted” (conversation with David Crawford, July, 2012).Like the State Library of North Carolina and the State Archives of North Carolina, Montana’s State Library also created a portal on their own website that provi‐ des access to their Archive‐It collections (http:// msl.mt.gov/For_State_Employees/connect/ default.asp).In addition to providing access to data collected using the Archive‐It service, Montana State Library extracted older web pages dating back to 1996 from the Internet Archive’s general web archive. These web pages are accessible from the portal along with theArchive‐Itdata,whichdatesbackto2006. TheWHERE WE ARE HEADING: DIGITAL TRENDS IN THE WORLD OF CULTURETHEME 7: THE WEB ARCHIVING LIFE CYCLE MODEL CURRENT PAGE...87